General Information
The exhibition will be held at The Royal Scottish Academy Building, The Mound, Edinburgh, EH2 2EL, open to the public between the following dates 5th to 30th December 2026.

Restrictions
Up to two works of maximum framed size 154cm x 154cm or 5' x 5'.

Image Uploads
Image files should be JPG or PNG and no more than 5MB in size. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

If pre-selected, you will be required to provide HD imagery of your work. Please ensure that you have photographed your work before it is framed with a file size of 300dpi and 210mm across minimum.

Pricing
All exhibitors will be charged a commission of 40% on the sale price of work sold in the Exhibition. Please take this into account when pricing your work. All works must be for sale.  Prices should include VAT if applicable. If you are VAT registered please provide a VAT number in the box provided.

Data Protection & Physical Submissions   
Works should be physically submitted 28th & 29th November 2026 between 10am-4pm, clearly marked ‘This Way Up’. A label will be emailed to you, please attach this to the back of your work. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address. 

Please also attach a permanent label to your work with name, title, price and a contact phone number. A link to complete an online Data Protection form will be sent to everyone preselected.

Hanging Fee
If your work is preselected there will be a £10 hanging fee for each work. Our preference is for payment via a secure Square payment link. Please use this link for one work, and this link for two works to pay for hanging. Alternatively BACS transfer can be made to our account name 'RSW SCIO', sort code 80-22-60, account number 2677 0967 using your artist name as reference. If this isn't possible, payment of hanging fees can also be made by cash or card at the RSA building on delivery of your work or sent in an envelope with the art courier delivering your work.

Insurance
You are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the RSW will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
You are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times. Note that it is a public holiday in Scotland on 2nd January 2027.

No works can be removed until the Exhibition closes under any circumstances.  All works must be uplifted on the dates stated.  There is no storage of any kind at the RSA building and the RSW will not be responsible for storage of any uncollected works.  Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week.

All works must be delivered to the South Entrance (facing National Galleries), Royal Scottish Academy Building, The Mound, Edinburgh. There is no vehicle access at the RSA. Artists should make every attempt to use carriers or to come on foot/by public transport. Group deliveries can be arranged in advance with the Exhibitions Administrator. A registration number will be required and specific time for delivery arranged. 

Our recommended art couriers Scotland & UK 

–     Van GoGo2 (Stuart Horsburgh) – vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)
–     Paul Gilzean – pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife, Perth)
–     Aardvark Art Services – www.aardvarkartservices.com (UK)
 

Our recommended art couriers have stated they need artists to make arrangements with them to pick up by 31st October 2026.

Agreement

By submitting to the exhibition, you are deemed to accept and agree to the following:

You authorise The RSW to process, store, and utilise the data in your submission and agree that, images of your work can be freely used by The RSW for promotional and publicity purposes.

All information provided by you is true and accurate and that the work submitted is wholly of your own creation.

You have read and understood these terms and conditions and by submitting this application you accept and agree to observe all the Terms and Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy